Purchase batches and awaiting photos

What a purchase batch is

When a purchase is imported or synced, CardZen creates one batch for that purchase. The batch is named from the purchase — usually the item or order title — so you can tell which package it is at a glance.

• One purchase, one batch. The batch holds a card record for every card the purchase contains.
• Each card carries its share of the purchase cost from the start, so cost basis is set before you ever take a photo.
• Purchase batches wait under Awaiting photos on the Batches page until you photograph the cards.

Awaiting photos is expected, not an error

Between buying a card and the package arriving, its batch shows the card as awaiting photos. Nothing is wrong — CardZen is holding a spot for the card, with the purchase details and cost already attached.

Capture when the package arrives

1. 1Open Batches and find the purchase batch under Awaiting photos, or open the purchase and choose Capture.
2. 2Photograph each card front and back.
3. 3Photos complete the waiting card records. No duplicate cards are created.
4. 4Review the batch and complete it like any other intake.

Convert an eBay purchase to inventory

1. 1From Purchases, choose Convert to card for one eligible eBay purchase, or select purchases and choose Convert to inventory.
2. 2CardZen uses the eBay listing title and purchase details to fill the card fields, including the parallel when the title names one. If the listing photo is available, CardZen also saves it, formats it into a lightweight preview, and shows the complete photo in inventory views.
3. 3The converted card stays in the purchase batch. CardZen closes the batch when every card in it is resolved; if other cards are still awaiting photos, the batch stays open.
4. 4Separate purchases of identical cards convert into separate copies, each with its own purchase cost. Converting the same purchase again reuses its converted card without another scan. If you already captured that physical card, link it from the purchase instead. Matching certification numbers may require review before conversion.
5. 5Each converted purchase uses one CardSense scan, even when its listing photo is missing or unavailable.
6. 6If you already own the card, by the same cert number or an exact identity match, the purchase is linked to that card instead of creating a second one, and no scan is used. That holds even when the card is listed on eBay; the listing is not touched. Not the same card? Open the purchase and unlink it.
7. 7A card converted without a photo stays unlistable until you photograph it. A card using the seller's listing photo needs a fresh front photo before listing.

Cost links automatically

Every card captured into a purchase batch is linked to that purchase. You do not need to link cards by hand — the purchase page shows them under Cards in this purchase, with the cost split across them.

Older empty purchase batches

Accounts that synced purchases before awaiting-photos cards existed may have auto-created batches with no cards in them. These are safe to delete from the batch list, or keep them and add cards later.