Manage inventory

The Cards page

Cards (in the sidebar under Capture flow) is every card you own, across every stage, in one searchable list. View, edit, list, and track each card from review to listed to sold.

Inventory includes reviewed cards you own, including cards whose listing ended without a sale. It excludes cards live on eBay: Listed, Scheduled, and On eBay, not finished, plus Sold, In lot, Awaiting photos, and In review cards. Ended cards appear in both Inventory and Ended and keep their Ended pill.

All includes cards at every stage, including cards without photos. Stage counts stay stable when you switch tabs or hide cards without photos; the export button shows how many cards will be exported. Cards and Listings use the same eBay status, so their Scheduled, Listed, Ended, and Sold counts stay aligned.

Stages

The tabs across the top filter your cards by where they are in their life:

• Awaiting photos: cards still awaiting capture completion. Some may already have reference images or photos added separately.
• In review — captured cards still being checked in a batch.
• Inventory: reviewed cards you own that are not live on eBay. Listed, Scheduled, and On eBay, not finished are excluded. An ended listing without a sale returns the card to Inventory.
• Scheduled — cards eBay has accepted but has not made live yet.
• Listed — cards with a live eBay listing.
• On eBay, not finished — eBay accepted the listing but CardZen needs a sync to finish linking it.
• Ended: cards whose eBay listing ended without a sale. These cards also count in Inventory.
• Sold — cards that have sold.
• In lot — cards grouped into a lot or box.

Find a card fast

• Filter loaded cards — narrows the rows already on screen as you type. Type several words to narrow further: every word has to match somewhere on the card, in any order, so "Fantilli black" finds the Black & White card. Listings, Sales, and Purchases search the same way.
• What you can search for on Cards: player, set, year, card number, insert, parallel, variation, subset, grader and grade, serial number, team, sport, condition, custom label, storage location, batch name, listing SKU, eBay item number, and your own tag names. Words with no column of their own work too — rookie or rc, auto or autograph or signed, relic or memorabilia, graded or slab, numbered, and lot. Combine them freely, as in "bgs rookie columbus".
• Tags — filters the loaded cards to one active tag, with a count showing how many loaded cards use it. Choose No tag to see only the cards you have not tagged yet; Listings, Sales, and Purchases offer the same choice.
• Sort — reorder by Recent and other fields from the Sort dropdown.
• Hide cards without photos: use the switch at the top of the Cards page to temporarily hide cards without photos, at any stage. Front-only, back-only, and reference images count as photos. The switch starts off and is not saved as an account setting; selecting Awaiting photos switches it off.
• Switch between list and grid view with the toggle at the top right.
• Clicking a sold card goes straight to Sales.
• After opening a card, Back returns to that card in the list and briefly highlights it. In a phone browser, this works for the first 60 cards.
• Your stage, tag, sort, view, and typed filter stay in the page address for the browser session, so Back or choosing Cards in the sidebar returns to the same view.

Sort and customize table columns

In list view, every column header is a control, and the table remembers how you set it up.

• Click a column header to sort by it — click again to reverse, and a third time to clear. The Card header sorts by card name. Whichever you used last, a column header or the Sort dropdown, is the sort in use, and the dropdown shows it.
• Choose Columns to show or hide columns. Drag a column in the Active list to reorder it — the table follows that order.
• Cost basis (in the Value group, off by default) shows what each card cost to acquire — the same number the Sales page shows when that card sells.
• Drag the edge of a column header to resize it. Making a column wider takes space from the columns to its right, so every visible column stays in view; resizing stops when those columns reach their minimum width.
• Double-click a column edge to fit it to the rows currently on screen. The last visible column fills the remaining width and cannot be auto-fit.
• Your columns, order, widths, and sort are saved to your account and follow you across devices.

Bulk edit and export

To delete selected cards, choose Delete and confirm. Eligible cards are deleted. Each skipped card is named with its reason: an open listing, a recorded or staged sale, lot membership, or a server or network error.

1. 1Tick the checkbox on each card you want to change (or the header checkbox to select the loaded rows).
2. 2Choose Bulk edit to use the full card field set — including identity, card attributes, condition, grading, or storage location — across every selected card at once.
3. 3If a card cannot save, the other selected cards still save, including cards in other batches. The result shows how many saved and names each failed card with its reason. Successful changes appear in the list. If a request is interrupted, affected cards may not have saved; reload to check before retrying.
4. 4Listed and sold cards are skipped when card details change. Location-only edits still include them so you can keep physical storage records current.
5. 5Choose Tag to add labels to every selected card or remove labels wherever they are present.
6. 6Review the selection first so you don't change the wrong cards.
7. 7The Export CSV button always says exactly what it will download: the cards you have selected, or every card in the current filtered view when nothing is selected. If a filter is hiding some of your selected cards, the button says so, and those cards are still included.
8. 8The spreadsheet includes the full card record (identity, insert, subset, parallel, variation, serial numbering, rookie, autograph, memorabilia, condition, grading, cost basis, SKU, eBay item ID, stage, batch, price, and tags), ready for other tools that import CSV. Tags are separated by semicolons, so you can filter cards by tag in your spreadsheet. Untagged cards have a blank Tags cell.

List cards on eBay

1. 1Select one or more Inventory cards, including cards whose eBay listing ended without a sale, then choose List on eBay in the toolbar. Listing an ended card creates a new listing and keeps the old one in Listings history as Ended. On a phone browser, tap Select first. Relist ended cards from CardZen on the web for now; the iPhone app does not publish ended cards. Cards that are already listed, sold, still in batch review, or in a lot are skipped.
2. 2Review the listing details, price, and schedule for every selected card. Blocked cards show what needs fixing and are excluded from the submission count and totals.
3. 3Choose List cards now to send them to eBay. You can list straight from inventory without opening a batch.
4. 4CardZen returns you to Cards and shows the job’s progress and any failures. Queued means the request was accepted, not that every card is live. Check Listings for published listings and scheduled start times.
5. 5Close progress to keep working, then choose Listing progress in Cards to reopen it. Refreshing or returning to Cards in the same browser tab keeps your latest run available. To list one card, open it and choose List now in the editor.

Open a card

Click any row to open the full card editor for photos, identity, condition, grading, pricing, listing settings, tags, and linked purchase cost. Edits save automatically.

When you open a card from a filtered Cards list, the header shows its position in that list. Use the arrow buttons or J and K to move through the same snapshot; Cards returns to the filters you started with.

Listed cards open in the same editor with a notice showing what differs from eBay. Your inventory changes stay private until you choose Send to eBay.

Lot cards also show their member cards and cost, while a card inside a lot links back to its parent lot.