Cash flow

Read your cash flow statement

Open Cash flow from Reports. Choose All time, This month, Last month, This quarter, Year to date, or Custom dates. The summary and statement use the same records and period.

• Money in: item sales, shipping charged to buyers, and dated supplier refund receipts.
• Money out: purchases, selling fees, shipping labels, recorded buyer refunds, business expenses, and other sale costs. Fee credits reduce money out. Grading costs without payment dates are disclosed separately and are not deducted as confirmed payments.
• Net cash flow: money in minus money out. Purchases count even when the cards have not sold. No purchase-to-card links are needed for All activity.
• Profit, below the statement: realized card profit on cards sold in the period, business expenses, and profit after business expenses. It is profit, not cash.

Which dates count?

Receipts and refunds are separate events. A sale paid in August remains an August receipt when its buyer is refunded in September; that refund is September money out. A refunded purchase remains spending on its original purchase date. Each supplier refund is money in on its own receipt date, including partial refunds across different months.

Sales use payment date where recorded; otherwise sale date is used and the timing is marked provisional. Selling fees, labels, and miscellaneous sale costs still use that sale date because separate payment dates are not stored. Buyer refunds use the recorded return date. Purchases use purchase date and expenses use expense date. Timestamps use your device’s time zone, while date-only records keep their recorded day.

Cancelled or unpaid sales without a payment date keep recorded refunds and costs, but their unconfirmed sale receipts are not counted. Cancelled purchases without payment records are excluded. Refunded purchases are retained and their missing refund details are disclosed.

A later refund does not rewrite the original transaction. Late imports or corrections can still update an earlier month; this report does not lock closed accounting periods. This is not bank payout reconciliation.

Record money refunded by a supplier

Open a purchase, choose Edit purchase, then use Supplier refunds. Add the amount and actual received-on date for each refund. Click Save refunds; purchase details are saved separately. Refunds do not change the original purchase amount, date, status, or card-cost allocation.

Correct a date or amount in the same row and save. Remove an entry only to correct a mistakenly recorded refund, then save the remaining list. If another edit changed the purchase, reload refunds before saving again. Reload discards unsaved refund edits.

For a $100 August purchase refunded $30 in September and $70 in October, cash flow shows August -$100, September +$30, and October +$70. Old records need actual refund details entered before they can be assigned to months. Refund entry is available on desktop and mobile web.

Provisional totals

Revenue is retained when selling fees are missing. Recorded fees and labels are deducted and missing amounts are flagged. Sync fees on Sales. A missing refund amount is flagged in its recorded return period; missing dates are disclosed as unassigned refunds rather than being placed in an invented month.

Grading submissions have no separate payment records. Their amounts are shown as unconfirmed costs for the submission period, not deducted as paid expenses. Missing sale payment dates also make the period provisional.

Older refunded purchases without dated refund entries keep their original spending and disclose the missing receipts. Enter actual refund amounts and dates; do not use a status-change or import date as a substitute. All-time reports include recorded buyer refund amounts even when their dates are missing. Failed data sources and record limits are disclosed.

Avoid counting costs twice

Other sale costs are miscellaneous costs recorded on sales. Unconfirmed grading costs are calculated from recorded submission costs and card upcharges using the existing card-cost components. They are disclosed separately until payment details are available. The legacy per-card preparation fee is not included because its relationship to grading cost has not been established.

Business expenses are included once, using their recorded expense date and amount. Do not enter synced selling fees or purchases again as general expenses. Paid grading recorded as a business expense counts here; grading submission estimates are disclosed separately and are not deducted again.

Cash flow and profit are different

Cash flow deducts purchases made in the selected period, including unsold inventory. The Profit section deducts only the cost of the cards that sold, by sale date, and leaves out sales still missing fees or card costs until they are known; it says so when that makes profit incomplete. With a tag selected it shows realized card profit for those cards only. Individual sale profit remains available on Sales.

Inventory market value and projected proceeds from selling your remaining collection are not included.

Filter by tag

A tag scopes sales and linked purchase costs to those cards. General expenses, grading, and purchase-wide supplier refunds are not allocated to tags. Choose All activity for the complete statement.

All-time tag performance and listing pace remain separate from the period statement. Expand All-time tag performance to compare tags.

Business expenses

Expenses records supplies, grading, and other costs not assigned to a card. With All activity selected, expenses dated in the selected period appear once as Business expenses under Money out, and the Profit section subtracts them from realized card profit. They do not change per-card profit, cost basis, or tag performance.

Revenue includes the item price and shipping charged to the buyer. Sales tax collected and remitted by eBay is not revenue. Purchase spending includes price, tax, inbound shipping, and purchase fees, minus discounts. Selling fees, promoted listing fees, and shipping labels come from your sales. Do not enter those same charges again in Expenses.