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Guide 5 of 7
Tracking Grading Submissions
From submission to slab — track every step
Overview
- CardZen tracks the full grading lifecycle: Preparing → Submitted → At Grader → Grades Posted → Shipped Back → Completed
- Supports PSA, BGS, SGC, CSG, HGA, and others
- Kanban board and table views let you visualize your submissions
Creating a Grading Submission
AI Quick Add (recommended for existing submissions)
- Upload a photo of your PSA invoice, BGS submission form, or grading results PDF
- AI extracts: grading company, service level, submission number, cost per card, and individual card details
- Preview the parsed data, then confirm
- Works on web and mobile — costs 1 token
Manual Entry
- Enter: grading company, service level, submission date, total cards, cost per card
- Cost breakdown: per-card fee, shipping (inbound + outbound), insurance, prep fees, service upgrades
- Add cards to the submission one by one from your inventory
From Batch Review
- During batch review, set a card's destination to "Grade" and choose the company (PSA, BGS, etc.)
- Cards marked for grading appear in the Grading Queue
- The Grading page shows a banner: "23 cards ready to submit — 12 for PSA, 8 for BGS, 3 for SGC"
- Click to create a submission pre-populated with those cards
Entering Grades When They Return
- Update the submission status to "Grades Posted" or "Completed"
- The Update Grades dialog appears — enter the received grade and cert number for each card
- CardZen tracks grading accuracy: how often your estimated grade matches the actual grade
- Grade options are company-specific (PSA has "Authentic", BGS goes to half points, etc.)
How Grading Links to Cards
- When cards are added to a submission, their status changes to "In Grading"
- When the submission completes, cards revert to their original status (inventory or collection) with grade data attached
- If you capture a graded slab, AI reads the cert number and auto-links to the grading submission (Tier 1 deterministic match — more in the Auto-Linking guide)
Tips
- Use the Kanban view for a visual overview of where all your submissions stand
- Enter estimated grades during batch review — CardZen tracks your accuracy over time
- Grading costs are included in your P&L — they factor into the cost basis of each card